How to Share a File Using OneDrive

Tags OneDrive

Overview

OneDrive makes sharing files with your coworkers and/or people outside the SUNY organization easy. Most, if not all, of your files should already be synced to OneDrive.

Guide

  1. Go to https://sunysysadmin-my.sharepoint.com/
    1. If prompted, log in with your SUNY credentials and complete the authentication process. 
  2. Select the folder or file by clicking on it but not directly on the file/folder name.
     
  3. Click Share in the toolbar along the top. 
  4. Click the Gear icon in the upper right corner of the window that comes up 
  5. Select who you would like to have access:
    • Anyone: Used in cases where the link will be placed on a website or sent out in a large email.
    • People in State University of New York with the link: Anyone with a suny.edu email address can access.
    • People with existing access: Helpful if you need to resend a link to people you have previously given access to.
    • People you choose: Only those you add will be able to access. ***This is usually the option you'll want to use***
  6. If the people will need to edit the file or folder you're sharing, under More Settings change Can View to Can Edit:
     
  7. If you don't want the recipients to be able to download the files, you can toggle that setting here also. 
  8. Click Apply 
  9. Enter the email address of the people to whom you're giving access.
  10. Click Send or click Copy link 
    • ​​​​​​​Send will send an automated email from OneDrive to the people you specify.
    • Copy link will allow you to paste the link into an email message or share over a chat.
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