Outlook: Manage Folder Access

Guide on managing permissions to allow access to a shared mailbox, calendar, or a public folder you own.

Overview

If you are an owner of a folder in Outlook, whether it’s a shared mailbox, calendar, or a public folder, you can manage who has access to that folder and what kind of access they have.

DO NOT change or remove the permissions assigned to Default, Anonymous or zzPFAdmin.  These permissions are necessary for the proper operation & management of Public Folders. It’s critical these three permissions are not touched.

Guide

1. In Outlook, right click on the folder name
2. Select Properties from the drop-down menu
3. In the Properties window, navigate to the Permissions tab
4. Select Add to add access for someone
   • In the address list window, search and find the name of the person you’d like to add
   • Select Add or double click the name
   • Select OK
   • Use the Permission Level drop-down menu to select a defined access role or check the options for Read, Write, Delete, and other options as appropriate. (Note: Folder Visible must be checked)
   • Select Apply
5. Click to highlight a name in the window and select Remove to remove that persons’ access
   • Select Apply
6. Click to highlight a name in the window to view what permissions they have to the folder, modify if appropriate.
   • If you made a change, select Apply