Sending Faxes

Tags fax

Overview

The below guide covers the process to send a fax from System Administration. Please note only members of the System Administration e-mail system (e.g. first.last@suny.edu) will be able to send faxes in this manner and the user must be set up prior to first sending.

The faxes are transmitted digitally via the Outlook Client.

Guide

  • Open a new e-mail message in Outlook (desktop or web) client.
  • On the TO: line use the following syntax to enter the receiving parties phone number: faxnumber@suny.fax  e.g., 5185551234@suny.fax
    • The number should be the full 10 digits of the number you wish to dial
  • The Subject: line will be used as the cover page note of the fax.
  • The body of the e-mail will be the first page(s) and any attachments will follow. 
    • Most common document types are supported for attachment (e.g., PDF, Word, Excel)
    • You can leave the body blank and just include attachments, keep in mind if you have a signature it will print on the first page if not removed from the body.
  • The sender (i.e. you) information will be filled in based on the account the e-mail is sent from. 
  • After sending you will receive a confirmation e-mail.
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